Centre for Exploration Targeting Induction and Operations Manual
This information has been compiled to help familiarise you with the working environment of University of Western Australia, and in particular the Centre for Exploration Targeting (CET). ssisting everyone in being able to obtain the greatest advantage in working within this unique environment.
This document provides general and summary information that will assist you in efficiently and productively using the opportunities of this unique working environment. You may want to bookmark this page for easy access to information.
Please contact your supervisor if you will not be attending your agreed work time / days.
You will also need to log onto Employee Self Service and log your absences within the system. Please see Employee Self Service (Section E) for more information
Refer to the Finances Section (Section F)
CET organises an Afternoon Tea every Thursday at 3.30 in the Lunch / Common Room (Section L). All CET personnel are welcome to join. An email reminder is sent out on Thursday mornings. Remember to bring your cup of tea or coffee!
The air-conditioning is controlled by the University’s Facilities Management section. Temperature cannot be changed to suit individual requirements. Please contact Facilities Management via http://www.fm.uwa.edu.au/about/forms/maintenancechargeable_job_request_form for faults or contact CET Reception.
Refer to Preferred Suppliers (Section P)
The University has strict policies and procedures on retaining documentation and archiving. Please see http://www.archives.uwa.edu.au/ for more information
Bicycles can be stored under the stairs on both East and West wing of the Robert Street Building. There is a secure bike cage under Lawrence Wilson Art Gallery. Contact UniPark for access to this bike cage. Bicycles are not to be stored in your office or in the corridors. Please see http://www.student.uwa.edu.au/life/transport/cycling for more information.
Bins and Rubbish
Rubbish bins are located at each desk as well as all kitchen areas. A recycling bin is located on the first floor (stationary room) and second floor (next to copiers) in the Robert Street Building.
If you have any problems regarding Bins and Rubbish, please contact CET Reception.
Booking Meetings and Board Rooms
To book the Robert Street Building Resource Room or CET Board Room, please contact CET Reception who will check to see if the room is available and make the booking on your behalf.
For information on lost or stolen campus cards, what the cards can be used for and how to obtain a card.
Catering can be booked through Guild Cartering
Alternatively, external catering companies of your choice can be used
Desk bins are emptied daily, offices cleaned and kitchen areas wiped down.
If you have any problems regarding cleaning in your area, please contact CET Reception.
If you have any computer problems, please email email@example.com who will lodge an incident for you and contact you regarding your query.
Students are required to supply their own computer. They will need to get a laptop lock from CET Reception as part of CET’s security initiative.
Staff need to speak to their supervisor regarding their computer requirements. Staff will also need to go to CET Reception to receive a laptop lock.
Courier and Deliveries
To book a courier, take your parcel to CET Reception and complete a “mail despatch” form located at CET Reception. Please let the CET Receptionist know who will order the courier for you.
UWA Contact Directory
For any directory changes, please email firstname.lastname@example.org
If you have any problems with your emails, please email email@example.com or call 6488 2999
Your email address will automatically be added to the CET mailing list and the UWA contact directory on commencement of your appointment.
In the case of an emergency, dial 2222. This will take you to Security who will be able to contact the emergency services and direct them to you. Please click for more information
Environmental / Recycling Responsibilities
Please see Fire Wardens (Section F) and First Aid Officers (Section F) for CET specific contacts.
You will need to log onto ESS to update personal details, add completed training details, view payslips and group certificates, make leave arrangements, etc.
Refer to the Finances section
Refer to the Maintenance section
The fax machine is located in the back room of CET Reception. The number for the fax is 08 6488 1178. If you are expecting a fax, please check regularly. This is your responsibility and no faxes will be forwarded to individual personnel.
To send a fax, dial “0” for an outside line and then the number.
To send an internal fax, dial only the extension number.
See the Finance officer for all; purchase orders, payments (individual and invoices), reimbursements, invoice requests, cash advances and other miscellaneous payments.
Click here for Financial Procedures Click here for Purchase Requisition form
Estelle Dawes (Room 114, Robert Street Building) and Quentin Masurel (Room 201, Robert Street Building) are the Fire Wardens for the building.
Please contact Cindi Dunjey if you would like to nominate to become a Fire Warden.
First Aid Kits and Officers
First Aid kits are kept in the CET Reception area in the stationary cupboard (room 113)
Cindi Dunjey (Room 116, Robert Street Building) is the First Aider Officer for the building
Most forms used regularly by CET personnel are kept on the public drive. You will be given access to the public drive when you are given access to the CET server.
Click here for financial forms
Safety and Health Induction
If travelling, you will need to take an ISOS card from CET Reception. This card has information in case of an emergency while travelling for work purposes.
The UWA Membership number in case of emergencies is 12AYCA000028
Also see UWA Travel Policy (Section U)
A copy of the card can be collected from the CET Reception.
IT – Problem Reporting
If you are having any computer problems or issues, please send an email to firstname.lastname@example.org or call 6488 2999 if it is urgent.
You will need to get a key to your office from SEE Administration. Please make sure you lock your door when you leave, even for lunch, to ensure the highest security and safety.
It is your responsibility to keep your keys safe (office door and computer lock). You may be charged for replacements if needed. Please see CET Reception if you do require replacements.
When you leave your employment at CET, please ensure you leave the key at the SEE administration.
There are three kitchen areas within the 1st and 2nd floor of the Robert Street Building. Please ensure you clean up your mess and let CET Reception know if there are any issues with the facilities.
The kitchens will be cleaned daily by the cleaners, but this includes wiping down the counter tops and emptying the bin.
Milk is topped up on a weekly basis by delivery. Please make sure you put milk away and leave other peoples items in the fridge or kitchen.
Microscope Lab (also known as Optics Lab) – this is located on the second floor in room 218. Your Campus Card will gain access to the room. If your card doesn’t, please contact CET Reception who will organise the access for you.
If there are any problems within the Lab, please contact Anthony Kemp at email@example.com or 6488 7846
Mineral Separation Laboratory (also known as Minsep Lab) – this is located in the basement of the Geography and Geology Building. You will need to contact Louise Heyworth at firstname.lastname@example.org or Chris Brouwer at email@example.com to arrange a key for the room.
If there are any problems within the Lab, please contact Bill Wilson at firstname.lastname@example.org or 6488 2710
Please enter your leave request in ESS (Section E)
Inform your supervisor, CET Receptionist and any other stakeholders of your planned leave.
Place this information in your electronic diary (Outlook) as a calendar and Out of Office Assistant.
Please see Templates in your shared folder
Science Library is located just West of Prescott Court
Reid Library is located just North of James Oval
Please see CET Templates in your shared folder
Lunch Room / Common Room
There is a Common Room on the 2nd Floor of the Robert Street Building. All personnel are welcome to use this area, but please remember to clean up after yourself for others to use the room after you. There is also a kitchen outside the Common Room. For more information on the Kitchen, please see the kitchen section.
Mail (Incoming and outgoing)
Incoming mail for CET is delivered to CET Reception on a daily basis. CET mailbag number is M006. Your mail will be delivered to your pigeon tray allocated to your room number. Please check this regularly.
Please make sure you get incoming mail addressed as below:
University of Western Australia
Centre for Exploration Targeting M006
35 Stirling Highway
Crawley WA 6009
Outgoing mail can be sent by placing in the mail bag located in CET Reception. If your outgoing mail is to be delivered internationally or by courier, you will need to complete a “dispatch form” located at CET Reception so your PG is charged.
There is a microwave located on both the 1st and 2nd floor for all personnel to use. Please ensure you microwave only food / drinks and the microwave is cleaned after your use for the next person.
It is your responsibility to provide your own mobile (unless authorised by supervisor). Please keep other people in your office and in mind whilst talking on the phone. If you would like your mobile number added to your profile, please contact CET Reception. (This is completely optional)
Phone (Office landline)
Most office desks will have a landline provided. Please contact UWA Switchboard on x99 or CET Reception x6794 if you have any problems with your landline. Please see voicemail section for all voicemail related information.
Please see Templates in your shared folder for poster templates.
See UniPrint section for printing of Poster information (Section U)
The University has agreements with various companies as Approved Suppliers for products and services. Please click this link for more information, or talk to the CET finance officer.
There is a photocopier / black and white printer on the second floor of the building. CET Reception will issue you with your own password for this on your first day at CET.
There is a colour printer on the 1st floor of the building in the CET Administration office.
Use this form for purchasing, to get a PO number, for reimbursement of expenses, to request payment of invoices, request to send an invoice to a client, as well as for cash advances.This form is to be submitted to Susie Cass once completed.
When purchasing items using a BU/PG you will need to complete a Purchase Form and submit to Finance Officer. These forms can be located:
P:\TEMPLATES\CET – Financial
Purchase Requisition form
Safety and Security
Please remember to lock your office door when not in use, use your laptop locks, lock your computer screen and lock up other valuable items. As the University attracts many walks of life, please remember that nothing is 100% safe, and be responsible for your own materials and valuables.
Basic Stationary can be taken from the CET office. Please see Admin if you require more stationary or a special order (this may be charged to your Project Grant).
All staff and Students will need to book in and complete Trobexis training. Trobexis is a database that you can book travel, accommodation, car rental etc.
Step by Step guide on how to organise your travel
For any special printing, A3 colour printing, Posters, large binding, professional printing, etc requirements, please use UniPrint. The UniPrint shop is located in the Guild Complex.
They take payment in cash, money on your Campus Card or a job requisition form can be completed if you wish for a PG to be charged.
UWA Medical Centre:
Phone number 6488 2118
Visiting Academic Visa (Subclass 419)
Please call the Switchboard if you require more help, on x99.