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Centre for Exploration Targeting Induction and Operations Manual

Introduction

This information has been compiled to help familiarise you with the working environment of University of Western Australia, and in particular the Centre for Exploration Targeting (CET). ssisting everyone in being able to obtain the greatest advantage in working within this unique environment.

This document provides general and summary information that will assist you in efficiently and productively using the opportunities of this unique working environment. You may want to bookmark this page for easy access to information.

A

Absences

Please contact your supervisor if you will not be attending your agreed work time / days.

You will also need to log onto Employee Self Service and log your absences within the system. Please see Employee Self Service (Section E) for more information

Account Payment

Refer to the Finances Section (Section F)

Administrative Services (Mail room, UniPrint and Publications Unit)

Afternoon Tea

CET organises an Afternoon Tea every Thursday at 3.30 in the Lunch / Common Room (Section L). All CET personnel are welcome to join. An email reminder is sent out on Thursday mornings. Remember to bring your cup of tea or coffee!

Air-Conditioning

The air-conditioning is controlled by the University’s Facilities Management section. Temperature cannot be changed to suit individual requirements. Please contact Facilities Management via http://www.fm.uwa.edu.au/about/forms/maintenancechargeable_job_request_form for faults or contact CET Reception.

Approved Suppliers

Refer to Preferred Suppliers (Section P)

Archiving

The University has strict policies and procedures on retaining documentation and archiving. Please see http://www.archives.uwa.edu.au/ for more information

B

Bicycles

Bicycles can be stored under the stairs on both East and West wing of the Robert Street Building. There is a secure bike cage under Lawrence Wilson Art Gallery. Contact UniPark for access to this bike cage. Bicycles are not to be stored in your office or in the corridors. Please see http://www.student.uwa.edu.au/life/transport/cycling for more information.

Bins and Rubbish

Rubbish bins are located at each desk as well as all kitchen areas. A recycling bin is located on the first floor (stationary room) and second floor (next to copiers) in the Robert Street Building.

If you have any problems regarding Bins and Rubbish, please contact CET Reception.

Booking Meetings and Board Rooms

To book the Robert Street Building Resource Room or CET Board Room, please contact CET Reception who will check to see if the room is available and make the booking on your behalf.

Booking Theatre Rooms

C

Campus Card

For information on lost or stolen campus cards, what the cards can be used for and how to obtain a card.

Catering

Catering can be booked through Guild Cartering

Alternatively, external catering companies of your choice can be used

Cleaning

Desk bins are emptied daily, offices cleaned and kitchen areas wiped down.

If you have any problems regarding cleaning in your area, please contact CET Reception.

Computers

If you have any computer problems, please email ithelp-sci@uwa.edu.au who will lodge an incident for you and contact you regarding your query.

Students are required to supply their own computer. They will need to get a laptop lock from CET Reception as part of CET’s security initiative.

Staff need to speak to their supervisor regarding their computer requirements. Staff will also need to go to CET Reception to receive a laptop lock.

Computing Services

Conduct in the Workplace

Contact Directory

Courier and Deliveries

To book a courier, take your parcel to CET Reception and complete a “mail despatch” form located at CET Reception. Please let the CET Receptionist know who will order the courier for you.

D

Departing Staff

Development and Review

Directories

UWA Contact Directory

For any directory changes, please email directory@uwa.edu.au

Disabled Access

E

Electrical Safety

Emails

If you have any problems with your emails, please email ithelp-sci@uwa.edu.au or call 6488 2999

Your email address will automatically be added to the CET mailing list and the UWA contact directory on commencement of your appointment.

Emergency

In the case of an emergency, dial 2222. This will take you to Security who will be able to contact the emergency services and direct them to you. Please click for more information

Emergency Contacts

Enterprise Bargaining

Environmental / Recycling Responsibilities

Recycling Office
Recycling

Recycling Batteries

Recycling Mobiles

Evacuations

Please see Fire Wardens (Section F) and First Aid Officers (Section F) for CET specific contacts.

Employee Self Service (ESS)

You will need to log onto ESS to update personal details, add completed training details, view payslips and group certificates, make leave arrangements, etc.

Enterprise Agreements

Ergonomics and assessments

Expense Claims

Refer to the Finances section

F

Facilities

Refer to the Maintenance section

Fax Machine

The fax machine is located in the back room of CET Reception. The number for the fax is 08 6488 1178. If you are expecting a fax, please check regularly. This is your responsibility and no faxes will be forwarded to individual personnel.

To send a fax, dial “0” for an outside line and then the number.

To send an internal fax, dial only the extension number.

Financial Services

Finances

See the Finance officer for all; purchase orders, payments (individual and invoices), reimbursements, invoice requests, cash advances and other miscellaneous payments.

Click here for Financial Procedures
Click here for Purchase Requisition form

Fire Wardens

Estelle Dawes (Room 114, Robert Street Building) and Quentin Masurel (Room 201, Robert Street Building) are the Fire Wardens for the building.

Please contact Cindi Dunjey if you would like to nominate to become a Fire Warden.

First Aid Kits and Officers

First Aid kits are kept in the CET Reception area in the stationary cupboard (room 113)

Cindi Dunjey (Room 116, Robert Street Building) is the First Aider Officer for the building

Flexible Work

Forms

Most forms used regularly by CET personnel are kept on the public drive. You will be given access to the public drive when you are given access to the CET server.

Click here for financial forms

G

Graduate Research School

H

Health and Safety

Human Resources

HR Applications and IT help

 I

Incident and Accident Reporting

Inductions

UWA Induction
Safety and Health Induction
SEE Induction

CET Induction

Insurance

International Centre

International SOS (ISOS)

If travelling, you will need to take an ISOS card from CET Reception. This card has information in case of an emergency while travelling for work purposes.

The UWA Membership number in case of emergencies is 12AYCA000028

Also see UWA Travel Policy (Section U)

A copy of the card can be collected from the CET Reception.

IT – Problem Reporting

If you are having any computer problems or issues, please send an email to ithelp-sci@uwa.edu.au or call 6488 2999 if it is urgent.

K

Key University Dates

Keys

You will need to get a key to your office from SEE Administration. Please make sure you lock your door when you leave, even for lunch, to ensure the highest security and safety.

It is your responsibility to keep your keys safe (office door and computer lock). You may be charged for replacements if needed. Please see CET Reception if you do require replacements.

When you leave your employment at CET, please ensure you leave the key at the SEE administration.

Kitchens

There are three kitchen areas within the 1st and 2nd floor of the Robert Street Building. Please ensure you clean up your mess and let CET Reception know if there are any issues with the facilities.

The kitchens will be cleaned daily by the cleaners, but this includes wiping down the counter tops and emptying the bin.

Milk is topped up on a weekly basis by delivery. Please make sure you put milk away and leave other peoples items in the fridge or kitchen.

L

Laboratories

Microscope Lab (also known as Optics Lab) – this is located on the second floor in room 218. Your Campus Card will gain access to the room. If your card doesn’t, please contact CET Reception who will organise the access for you.

If there are any problems within the Lab, please contact Anthony Kemp at tony.kemp@uwa.edu.au or 6488 7846

Mineral Separation Laboratory (also known as Minsep Lab) – this is located in the basement of the Geography and Geology Building. You will need to contact Louise Heyworth at louise.heyworth@uwa.edu.au or Chris Brouwer at chris.brouwer@uwa.edu.au to arrange a key for the room.

If there are any problems within the Lab, please contact Bill Wilson at bill.wilson@uwa.edu.au or 6488 2710

Laboratory Safety

Leave Arrangements

Please enter your leave request in ESS (Section E)
Inform your supervisor, CET Receptionist and any other stakeholders of your planned leave.
Place this information in your electronic diary (Outlook) as a calendar and Out of Office Assistant.

Letter Head

Please see Templates in your shared folder

Library

Science Library is located just West of Prescott Court
Reid Library is located just North of James Oval

Logos

Please see CET Templates in your shared folder

Lunch Room / Common Room

There is a Common Room on the 2nd Floor of the Robert Street Building. All personnel are welcome to use this area, but please remember to clean up after yourself for others to use the room after you. There is also a kitchen outside the Common Room. For more information on the Kitchen, please see the kitchen section.

M

Mail (Incoming and outgoing)

Incoming mail for CET is delivered to CET Reception on a daily basis. CET mailbag number is M006. Your mail will be delivered to your pigeon tray allocated to your room number. Please check this regularly.

Please make sure you get incoming mail addressed as below:

“Name”
University of Western Australia
Centre for Exploration Targeting M006
35 Stirling Highway
Crawley WA 6009

Outgoing mail can be sent by placing in the mail bag located in CET Reception. If your outgoing mail is to be delivered internationally or by courier, you will need to complete a “dispatch form” located at CET Reception so your PG is charged.

Maintenance

Microwaves

There is a microwave located on both the 1st and 2nd floor for all personnel to use. Please ensure you microwave only food / drinks and the microwave is cleaned after your use for the next person.

Mobile Phones

It is your responsibility to provide your own mobile (unless authorised by supervisor). Please keep other people in your office and in mind whilst talking on the phone. If you would like your mobile number added to your profile, please contact CET Reception. (This is completely optional)

P

Pay, Benefits and Leave

Employee Self Service Log On

Personal Safety

Phone (Office landline)

Most office desks will have a landline provided. Please contact UWA Switchboard on x99 or CET Reception x6794 if you have any problems with your landline.  Please see voicemail section for all voicemail related information.

Posters

Please see Templates in your shared folder for poster templates.
See UniPrint section for printing of Poster information (Section U)

Preferred suppliers

The University has agreements with various companies as Approved Suppliers for products and services. Please click this link for more information, or talk to the CET finance officer.

Printers

There is a photocopier / black and white printer on the second floor of the building. CET Reception will issue you with your own password for this on your first day at CET.

There is a colour printer on the 1st floor of the building in the CET Administration office.

Purchase requisition form

Use this form for purchasing, to get a PO number, for reimbursement of expenses, to request payment of invoices, request to send an invoice to a client, as well as for cash advances.This form is to be submitted to Susie Cass once completed.

Financial Procedures

Purchasing items

When purchasing items using a BU/PG you will need to complete a Purchase Form and submit to Finance Officer. These forms can be located:

P:\TEMPLATES\CET – Financial
Purchase Requisition form 
Financial Procedures

R

Research Newsroom

Research Service

S

Safety and Security

Please remember to lock your office door when not in use, use your laptop locks, lock your computer screen and lock up other valuable items. As the University attracts many walks of life, please remember that nothing is 100% safe, and be responsible for your own materials and valuables.

Safety and Health Office

Safety Management

School/Faculty User Support Page

School of Earth and Environment

Statistics Office

Student Services

Staff Development

Stationary

Basic Stationary can be taken from the CET office. Please see Admin if you require more stationary or a special order (this may be charged to your Project Grant).

T

Travel and Trobexis

All staff and Students will need to book in and complete Trobexis training. Trobexis is a database that you can book travel, accommodation, car rental etc.
Step by Step guide on how to organise your travel

U

University Communication Services

University Policies

UniPrint

For any special printing, A3 colour printing, Posters, large binding, professional printing, etc requirements, please use UniPrint. The UniPrint shop is located in the Guild Complex.

They take payment in cash, money on your Campus Card or a job requisition form can be completed if you wish for a PG to be charged.

UWA Guild

UWA Medical Centre:

Phone number 6488 2118

UWA Sports and Recreation

UWA Travel Policy and ISOS

V

Visas

Visiting Academic Visa (Subclass 419)

Voicemail

Please call the Switchboard if you require more help, on x99.